First impressions count - and that starts with the address. Whether on invoices, the website or on Google Maps: A professional business address signals seriousness, creates trust and strengthens the company image.
In this article, you'll find out why a rented business address is a smart alternative to your own office, especially for start-ups, freelancers and SMEs (small and medium-sized enterprises) - and the five specific advantages it brings.
But first:
What is a professional business address?
A professional business address is the official address of your company - it appears on your business card or on invoices, for example. It shows: Your company is genuine, reputable and accessible. At the same time, it protects your private residential address because you only give the business address to the outside world.
The special feature: If you rent a business address, you don't have to work there every day. You simply use the address as your registered office - regardless of whether you work from home, on the road or from abroad.
Business address or virtual office?
A rented business address or a comprehensive virtual office - which solution suits your company better? Both sound similar, but differ in important ways. Here are the differences using Office Club as an example:
With a rented business address at Office Club, you use the desired Office Club location as your official company address - perfect for invoices, imprints or Google entries. You can benefit from additional services such as permanently discounted conference room bookings, an optional company sign or a scanning service (Office Club digitizes your mail and sends it to you conveniently by e-mail), which can also be booked at a later date.
A virtual office (also known as a virtual office or company domicile) offers you a more comprehensive package and goes one step further. It acts as a summonable address, is suitable for entries in the commercial register and can serve as a fully-fledged company headquarters - an attractive all-round package for your company. In addition to receiving, storing and forwarding your mail, Office Club also offers a convenient scanning service.
Also good to know: Whether it's a rented business address or a virtual office - in both cases, your business address does not need to mention Office Club or "c/o". This means it is clearly recognizable as yours.
Do you want to rent a virtual office and use the address when registering your business? You can find step-by-step instructions here.
No matter which option suits your business better - you rent a business address in both cases. And it's worth it!
Five advantages of a professional business address
1. prestigious location for the best first impression
The company location is often the first thing that customers, business partners or authorities notice - and it is precisely this first impression that counts. A central, professional-looking company address in cities such as Berlin, Hamburg, Munich, Düsseldorf or Frankfurt conveys seriousness, reliability and structure.
Renting a business address in a prime location shows presence - without the financial burden of a permanent office. A well-known location makes all the difference, especially in the digital space, for example on Google Maps, in the imprint or on offers. It not only strengthens your brand image, but can also promote trust and decision-making security among potential customers.
Are you looking for a prestigious business address in a prime location in your city? Discover our many locations across Europe and find the right office club near you.
2. professional appearance - without high fixed costs
Your own office in a good location can quickly cost several thousand euros a month - in cities like Berlin, Munich or Hamburg alone, rental prices for smaller spaces are often around €2,000 to €3,000 a month. And that's not all: ongoing ancillary costs, office furnishings and office cleaning are further cost factors. For many start-ups, freelancers and small companies, this is simply not economical.
A rented business address is the smart alternative: at Office Club, you can get a prestigious company address for as little as €89 per month - including a top location and, if desired, a postal service and company sign. So not only do you save money, you also gain time, flexibility and a professional appearance - without any long-term commitments.
3. ready to go quickly - and grow with your business
Whether you're just starting up, growing or using a hybrid model, a virtual business address adapts to your pace. You remain flexible, without long-term rental contracts - and can even use several virtual offices at the same time if you wish.
Ideal if you want to be present in several cities without having to be on site. This keeps your company agile, professional and ready for action at all times.
4. clear separation of professional and private life
If you use your private home address for business purposes, you not only blur the boundaries between work and everyday life, but also risk appearing unprofessional - whether with customers, partners or in public directories. In addition, unwanted business mail in the letterbox can quickly become a daily annoyance.
A rented virtual company address creates clear conditions here: It protects your privacy, maintains your professionalism and ensures a reputable public image - far away from residential areas or suburban districts.
5. legally on the safe side: Imprint obligation and summonable address
Renting a business address or a virtual office from Office Club also means legal certainty - for example with regard to the legal notice requirement. As soon as you operate a business website, you are legally obliged to provide an address. If you want to avoid publishing your private home address here, the rented company address is the ideal solution to appear legally compliant andprofessional at the same time.
You can find out more about the legal notice requirement in this article: Adding an imprint to social media channels - here's how.
If your business address should not only be representative, but also serve as a fully-fledged company headquarters, you are on the safe side with a virtual office in the sense of a summonable address. A summonable address is an official address at which your company can be legally contacted - for example by authorities, courts or contractual partners. It is necessary for registration with the trade office, entries in the commercial register or the delivery of important documents such as reminders or complaints. Important: The address must physically exist, be clearly assigned and remain permanently accessible - mere PO boxes or c/o addresses are not sufficient.
Who benefits most from a rented business address?
The advantages of a rented company address pay off for many - especially when flexibility, credibility and a strong image are important:
Start-ups reduce fixed costs and, in combination with a virtual office, simultaneously secure a representative address that can be used as a summons for market entry.
Freelancers benefit from a fixed, reputable presence - regardless of where they actually work.
SMEs with growth targets use several virtual business addresses to maintain a regional presence - scalable, flexible and not tied to a specific location.
Conclusion: Small investment, big effect
Whether start-ups, freelancers or SMEs: a strong company address boosts confidence in your business. It is quick, uncomplicated and can be booked online. This makes your company location a success factor - without the need for your own office.
Whether a business address or virtual office - Office Club offers you prestigious company addresses in top locations at 15 locations across Europe. Book your business address or your virtual office online - quickly, professionally and flexibly.
