Receive and manage mail digitally
With Office Club's digital mailbox, you receive your postal mail completely digitally – quickly, securely and without piles of paper. Your business letters are scanned at our Berlin scanning centre, automatically sorted and archived in accordance with GDPR. This allows you to manage your mail online, process important documents immediately and make your document management significantly more efficient. You save time, reduce manual routines and retain full control over your business communications – perfect for anyone who wants to receive and process their mail digitally.
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How quickly can I access my post digitally?
You will usually receive your digital mail on the same day that we receive it. Letters are scanned immediately so that you can open, forward or edit documents without delay.
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How secure is digital mail management?
All documents are processed in accordance with GDPR, encrypted and stored exclusively in Germany – for maximum data security. Digitisation takes place in our secure scanning centre, supplemented by modern AI technology that automatically reads, classifies and separates documents and extracts structured data. Even handwritten content can be recognised. This makes your mail processing not only secure, but also particularly accurate and efficient.
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How much time do I save with the digital mailbox?
You reduce manual routines, long distances and paperwork. Automatic sorting, digital archiving and quick access make your everyday work noticeably easier – whether in the office, at home or on the go.
It's that simple
Book your smart inbox solution in just a few minutes
Your post will be delivered to us
Your post will be automatically forwarded to us via mail forwarding or change of address and received.
Your post is being digitised
Your post is digitised and data extracted using a highly standardised and automated process – in full compliance with data protection regulations.
You receive your post
You will be notified immediately about new documents. You can now edit them, share them or use the data in other applications.
Receive your daily post digitally
The post-scan service with digital inbox
Your digital postbox
- Receive your business mail digitally in future.
- Your mail will be forwarded to us via mail forwarding or direct addressing.
- We scan your mail in accordance with data protection regulations and notify you immediately upon request.
- SPAM protection included: advertising mail is automatically detected and destroyed free of charge.
Your letters scanned in just a few hours
- All letters are opened, scanned and made available digitally in true-to-original resolution (300 dpi) on the day of delivery.
- Paper clips and staples are reliably removed before scanning.
- Physical features such as seals, plastic cards or PIN letters are automatically recognised.
Store and distribute digital documents in the cloud*
- Manage your mail digitally and from anywhere: your team has centralised access to all physical and digital documents.
- All scans are automatically captured via OCR and made searchable. Documents are classified and relevant data is extracted.
- Maximum data security: GDPR-compliant with ISO-certified IT security.
Securely archive physical letters
- We store incoming letters securely for 30 days.
- We will send you the original letters worldwide upon request.
- All documents are available in your digital inbox for an unlimited period of time.
Ready for your digital post?
Set up in 5 minutes – get started today
Smart document identification
Automatic recording of sender, recipient, subject and classification.*
All documents in one place
Increase your productivity and eliminate manual processes with our workflows.*
Found as soon as you search
With our full-text search, you can find any document in seconds.
DATEV-Integration
Invoices are transferred to the DATEV data centre in real time – securely and without any loss of time.*
Secure archiving
We will keep your physical documents for 30 days and send you the originals upon request.
* Coming soon
Fragen und Antworten
Still unclear? Feel free to contact us at any time.
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To which address should I forward my post?
After booking, you will receive your personal Berlin ℅ Postbox address from us, to which you can send letters directly by entering it as the recipient address or forwarding them via a mail forwarding order, for example. We will then process incoming mail automatically. Please note that this is purely a postal address and not a valid address for service (business address or virtual office). Parcels cannot be received at your address.
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What is the digital inbox and how does it work?
The digital inbox bundles all your incoming mail online. Letters are opened at your Office Club location, scanned and made available to you digitally in your account. As soon as a letter arrives, it is opened, digitised and stored in the document area. You will receive a notification and can view the scan immediately – anywhere, anytime.
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How quickly will the scans be available?
Your documents are usually available digitally within a few hours of receipt. This means you do not have to wait for physical post.
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Can I still collect my physical post?
Your post cannot be collected, but you can conveniently request individual letters to be sent to you in their original form for 30 days via your account. All your post is available in your digital postbox.
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Is my post protected when it is opened and scanned?
Yes. All processes follow strict data protection and security standards. Only authorised personnel have access to your documents.
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Who is the digital inbox suitable for?
For anyone who wants to manage their post regardless of location – freelancers, small businesses, home office teams or international businesses.
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Which documents are scanned?
All standard letter mail such as invoices, contracts, notifications and business correspondence. Parcels cannot be received at your address.
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What happens to advertising mail?
Unwanted advertising is sorted out immediately upon request, so that your digital inbox remains clear.
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How long will my scans be stored?
All documents remain permanently available in your account as long as your contract is active. You can download or archive them at any time.
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Can I also use the service with a business address?
Yes. The combination of a business address or virtual office and digital mailbox is particularly popular, especially for remote companies or international teams. As a business address user, you can add the digital mailbox at a reduced price.
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Will my documents be automatically recognised or processed?
Yes. Documents can be automatically categorised, tagged or forwarded via workflows in the document management system.
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